HCS ACTIVITIES We ask that parents attend two Mandatory Meetings (one meeting at the beginning of each term, fall and spring) and coordinate one parent-sponsored activity. We know that not everyone is able to participate in every HCS activity, so families are free to choose from a number of participatory opportunities. There are two categories of activities: Board-Sponsored and Parent-Sponsored. BOARD-SPONSORED ACTIVITIES Board-Sponsored Activities are activities that are hosted by the HCS board with cost covered by HCS funds. They require volunteers, but the board assumes the responsibility for coordinating the activities. This includes the following: 1. Mandatory Meetings (August, January): These meetings are for parents only (infants okay). The Board requests that both parents attend. This is a time to discuss and execute HCS administrative matters and activities, and to fellowship and pray with one another. 2. Opening Day/Night (September): This is a kick-off celebration for the new school year. It’s a time to meet new and old families, a time of prayer and fellowship for the whole family which is held at Doheny State Beach. 3. Promotion Night (June): The HCS academic year graduation. We especially acknowledge those children graduating from Kindergarten, 5th grade, 8th grade, and 12th grade. One of our board couples will step down after serving a three year term, so time will be set aside to bless and thank them. Families also publicly recognize their children in the area of spiritual and/or academic growth. This event is traditionally held at Doheny State Beach. *Extended families and friends are welcome at these two ceremonial events. PARENT-SPONSORED ACTIVITIES Parent-Sponsored Activities are planned and arranged by parents who volunteer to host them. As hosts, they take responsibility for coordination and conduct of the event. Each participant is responsible for their own transportation, fees, equipment, etc. These activities often include field trips, drama, service activities, etc. If no one volunteers to host an activity, the activity will not take place. Procedures: A. There will be a sign up at the first meeting for coordinators of “traditional HCS events/activities”. B. For other events: 1. Send an e-mail to the Calendar Coordinator to confirm that the day is available. 2. Once approved by the Calendar Coordinator, the host will send out an e-mail information to everyone describing the activity, time, place, date, transportation and cost. Please be sure to include your name and phone number. All questions will be directed to the host family. 3. Please take pictures of your event/activity so it can be included in the yearbook. 4. E-mail the pictures to the Yearbook Coordinator. Traditional Activities: Beach Day (May – October), Park Day (October – May): Families meet on the 2nd and 4th Fridays of the month with exact times and locations to be announced. Check the HCS calendar for details. Classes: Classes may be offered and are led by parents that would like to teach on a certain subject on a volunteer basis. Classes that we have had in the past include sewing, cooking, spy class, piano, guitar, US government, animal dissection, art, etc. The commitment is usually for 6-8 weeks. There may be parent commitment and fee assessed per student to cover the cost of supplies for the class. Couples Night: We would like to have 2 events per year for parents only. It can be dinner, a movie, performance, bowling, etc. Demonstration (“Demo”) Night (February): Demo Night is an opportunity for students to present or demonstrate the knowledge they have gained from a particular subject (art, geography, science, language, cooking, etc.). Presentations are limited to 3 minutes per family to ensure sufficient time for all. *Please invite families and friends to this event. Drama (May): Dramas are a huge undertaking for a school of this size. If a parent desires to undertake this project, they will need to obtain substantial help from other parents and form a volunteer cooperative effort. The board does not budget for the play, so there will be an added fee added per family to participate in this class. The amount will be determined based on the size of the production. Costs could included stage, sets, costumes, videographer, lighting operator, etc. A fundraiser may be allowed to offset the cost of a play. Drama volunteers have asked that plays be performed on two nights in order to allow the backstage volunteers to enjoy the play during one of the presentations. *Please invite families and friends to this event. Mom’s Night Out: One night per month, the ladies usually get together for a time of fellowship, encouragement and prayer. If you would like to host a Mom’s Night, please let Mom’s Night Coordinator know. You are free to provide a meal, pot-luck, salad bar pot luck, or just have the ladies over for beverages and desserts. Open House/Talent Night (April): This event emphasizes performance arts. It is an opportunity for students to play an instrument, sing, act, recite, etc. Presentations are limited to 3 minutes per family to ensure sufficient time for all. Families are also encouraged to present a sample of their students’ work, which may include school work, family/individual verses, pictures of a family outing, a science experiment, drawings, essays, reports, etc. These samples will be displayed on tables in the room for all to see. *Please invite families and friends to this event. Yearbooks: Every family will receive one yearbook included with tuition. Additional books can be purchased for an extra fee to be determined. Yearbook staff will consist of moms and student volunteers who compile and produce a yearbook. There will be one yearbook coordinator that will oversee the project.